The eLearning Center for Gatlin Education Services

This series is designed for learners who want to use QuickBooks 2004 as a business accounting system. Tasks covered include using the EasyStep Interview to set up QuickBooks; adding accounts and customers; setting up security; tracking invoices, purchases, and payments; using timesaving features; recording inventory and assets; and working with taxes, equity, and liabilities. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.

Setting Up QuickBooks
Time: 5.0 hour(s)
Summary:
This course introduces QuickBooks and shows how to set up the initial accounts for a company. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Enter company data.
* Set up accounts, items, customers, and vendors.
* Set up employees and payroll.
* Prepare and print paychecks.
* Prepare and print tax forms.
Topics:
* Entering company data
* Setting up accounts
* Setting up items, customers, and vendors
* Setting payroll and employee preferences
* Setting up employees
* Setting up employee payroll information
* Setting up benefits
* Entering payroll amounts
* Setting up payroll
* Preparing paychecks
* Paying payroll taxes
* Preparing W-2 and W-3 forms
* Setting and issuing 1099 forms

Adding Information and Security
Time: 4.0 hour(s) 
Summary:
This course provides information on using lists in QuickBooks and keeping your files safe. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Add to lists.
* Change and remove list items.
* Sort lists.
* Backup files.
* Manage users and passwords.
Topics:
* Setting general preferences
* Desktop view and sorting lists
* Adding accounts
* Adding customers and vendors
* Adding items
* Using lists
* Printing lists and accounting preferences
* Backing up and restoring files
* Closing the books and setting up the Administrator
* Administering users

Invoices, Purchases, and Payments
Time: 6.0 hour(s) 
Summary:
This course shows learners how to use QuickBooks for invoices, purchases, and payments. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Set preferences for sales, customers, finances, send forms, purchases, and vendors.
* Prepare invoices.
* Make purchases.
* Make payments.
* Use checking.
Topics:
* Setting sales and customers preferences
* Invoices
* Batching invoices
* Charging expenses to a customer
* Setting finance and send form preferences
* Monthly statements and account receivables
* Payments and credits
* Cash and deposits
* Advances, down payments, and discounts
* Unpaid invoices and bad debts
* Setting purchases and vendors preferences
* Using purchase orders
* Receiving goods and paying bills
* Discounts and purchase reports
* Using checking

Timesaving Features
Time: 4.0 hour(s)
Summary:
This course introduces a number of timesaving features that can help learners simplify and enhance the work they do in QuickBooks. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Memorize transactions.
* Schedule recurring transactions.
* Set reminders.
* Use online bank accounts.
* Use the Internet version of QuickBooks.
* Set up QuickBooks Remote Access.
Topics:
* Memorizing transactions
* Memorized and recurring transactions
* Changing and removing transactions
* Using reminders
* Setting online preferences
* Retrieving online statements
* Online payments and messages
* Transferring money
* Using the QuickBooks Web site

Recording Inventory and Assets
Time: 4.0 hour(s)
Summary:
This course shows learners how to track inventory and assets using QuickBooks 2004. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Activate inventory.
* Add to your inventory.
* Learn methods of valuing inventory.
* Set up reminders to replenish your inventory.
* Prepare inventory reports.
* Adjust inventory prices and quantities.
Topics:
* Setting up inventory
* Adding to your inventory
* Editing inventory
* Inventory reporting
* Adjusting inventory quantities
* Reconciling bank statements
* Tracking ATM withdrawals and petty cash
* Credit card payments and recording deposits
* Purchasing fixed assets
* Accounting for depreciation
* fixed assets

Working with Taxes, Equity, and Liabilities
Time: 5.0 hour(s)
Summary:
This course provides an overview of the tools and forms that QuickBooks provides in order to manage taxes, equity, and liabilities. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Take a discount for timely payment of taxes.
* Describe the various federal business income tax forms.
* Set up a draw account.
* Enter prior period adjustments.
* Manage retained earnings.
* Set up a long-term loan.
Topics:
* Sales tax preferences
* Charging sales tax
* Tax reports and paying sales tax
* Discount for early payment
* Income tax forms
* Assigning Tax Lines
* Tax reports
* Creating a tax return
* Opening balance equity account
* Recording Owner''s draws
* Prior period adjustments and retained earnings
* Accounts payable and payroll tax accruals
* Recording credit cards
* Paying credit card accounts
* Accounting for deposits or retainers
* Recording loans

Extra Features and Reports
Time: 5.0 hour(s)
Summary:
This course provides information on preparing reports in QuickBooks and other miscellaneous features. QuickBooks is a registered trademark or registered service mark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.
Objectives:
* Set up classes and payment terms.
* Void checks.
* Make journal entries.
* Set preferences.
* Prepare reports.
* Customize and memorize reports.
Topics:
* Creating and reporting budgets
* Setting up classes
* Payment terms and customizing forms
* Voiding checks
* Journal entries and spelling preferences
* Mailing labels and audit trail
* Setting reports and graphs preferences
* Preparing statements and balance sheets
* Preparing ledger and budget reports
* Preparing liability reports
* Preparing accounts reports
* Customizing reports
* Memorizing reports